A.7.3 Resolver Employee Termination Process and Form

1. Purpose, scope, and users

The purpose of this document is to define the employee termination process with respect to human dignity, legitimate interests, and fundamental rights, with particular regard to the transparency of the process.

Users of this document are all Resolver employees.

2. Reference documents

  • ISO/IEC 27001:2013 standard, control A.7.3
  • EU GDPR Article 88

3. Resignation Process

Exit ConversationManagement AccountabilityHR AccountabilityIT AccountabilityExit Complete
  • Confirmation of Exit
  • Termination: completed in tandem with HR or Executive. (as applicable)
  • Resignation.
  • Flag Special Circumstance Terminations.


Managers’ Checklist (as below)

  • Confirmation of Exit.
  • Notify IT.
  • Notify HR/Payroll
  • Transition Plan.
  • Communication Plan.
HR Checklist (as below)

  • Confirmation of exit.
  • Initiate

Off-boarding Workflow in HRIS.

  • Calculation and payout of variances.
  • Update HRIS.
  • Exit Interview.
IT Checklist (as below)

  • Collect company assets.
  • Disable systems access.

Update completion in HRIS.

  • Finalize exit upon completion of proceeding accountability streams.


HRIS – Human Resources Information System

4.  Exit Checklist

The updated version of the check-list is housed in Resolver’s HRIS.

5. Validity and document management

This document is valid as of July 2020.

The owner of this document is an HR team who must check and, if necessary, update the document at least once a year.

EFFECTIVE ON: September 2020

REVIEW CYCLE: Annual at least and as needed

REVIEW, APPROVAL & CHANGE HISTORY: Last time reviewed and approved in August 2020 by Resolver’s Information Technology Security team.