How the Legislative Assembly of Ontario Uses Resolver to Achieve Service Excellence

After using their own cumbersome paper-based incident reporting system for a number of years, The Legislative Assembly of Ontario (OLA) implemented IRIMS — the predecessor to Perspective* — in 1997. Not only did IRIMS expand the breadth of incident data collected by OLA with its extensive forms and fields, but the introduction of a computer database for information storage and retrieval hastened incident follow-up and increased the efficiency of security operations.

*Perspective software is now Resolver

Second largest Canadian Provincial Deliberative Assembly

Incidents documented each year

The Challenge: Legacy security solutions with limited functionality

In 2007, ten years after implementing IRIMS, OLA was ready to move on to a new generation Incident Reporting system. Technological developments since IRIMS’ creation in 1988 have left IRIMS outmoded and limited in functionality. As well, Microsoft had announced that it would be ending support for SQL 2000, the database platform on which IRIMS was built, by April 2008. As a result, Resolver was forced to end support for IRIMS by the end of that same year.

After weighing their options for moving forward, OLA purchased Perspective — Resolver’s flagship Incident Reporting & Investigation Management system, at the time of publication (August 2013). Perhaps more than Perspective’s next-generation technological backbone and functionality, the deciding factor in OLA’s move to Perspective was Resolver’s track record of superior customer service and support. Steve McGowan, Staff Sergeant at OLA and a twelve-year veteran of the Security Service, states:

“We’ve always had a positive relationship [with Resolver], and that was probably 90% of why we went with Perspective. We’ve had a good working relationship from day one and have always received the support that we needed.”

Choosing Perspective as the Incident Reporting system of the future was only the beginning of OLA’s move from IRIMS. Before they could launch Perspective, they had to set up and configure the system to suit their needs, train approximately eighty users in its features and functionality, and migrate ten years of valuable IRIMS data into their brand-new database, making it accessible for continued analysis and reporting.

The Solution: Software for incident reporting and investigations management

When OLA indicated they were ready to implement Perspective, Resolver was there to assist them in meeting this challenge. As part of OLA’s Perspective purchase, Resolver provided them with an Implementation and Deployment Program designed specifically for IRIMS clients moving to Perspective.

The team that Resolver assigned to the implementation project was composed of Consulting & Training, Technical Support, and Customer Service staff. A Senior Consultant at Resolver spear-headed the project, with Steve McGowan providing direction on the client side.

Throughout the set-up, configuration, and customization of Perspective, the service provided by the Consultant and Resolver’s Customer Service Manager and others was top-notch. Every step of the process was explained clearly, information was readily available, and the communication lines were always open. Says McGowan:

“I spoke to them on the phone and, followed by a detailed email, I was fully informed of everything that was happening. They were always available to me if I had a question. I appreciated that because I had lots of questions!”

In order to bring approximately eighty users at OLA up-to-speed with the operation of Perspective, Resolver spent a week conducting onsite training, two sessions per day. According to McGowan: “They did a great job for us. We worked them to the bone!”

In addition, McGowan, along with another Staff Sergeant, attended a two-day training session at Resolver’s head office to learn the ins and outs of administrating Perspective. Once OLA’s users were fully trained and ready to switch Incident Reporting systems, Resolver’s Technical Support team migrated their IRIMS data into their new Perspective system. Though the process was not instantaneous, it went smoothly. “It was slower than I expected, but everything went OK. It was just a blip on the radar. It wasn’t an inconvenience at all,” states McGowan.

The Results: Better oversight into incidents for proactive security operations

Three months later, when asked if Resolver’s Implementation & Deployment Program for Perspective achieved OLA’s objectives, McGowan happily replies: “For sure. I couldn’t have asked for anything better.”

Though OLA’s Perspective users certainly had to negotiate a sharp learning curve to move from IRIMS, a twenty-year-old software program, to Perspective, a cutting-edge Incident Reporting & Investigation Management system, McGowan believes they are getting accustomed to the program:

“Since we started, I think we’ve reported upwards of 600 incidents already. Now that we’re a few months in and our users are becoming familiar with the different layout, the transition seems to ease day by day.”

Overall, McGowan finds Perspective far more user-friendly and intuitive than IRIMS. He particularly appreciates Perspective’s ease of administration and finds the security layers simple to set up, apply, and modify: “I could even tell someone how to do it over the phone if they had administrative rights.”

Further, McGowan believes that Perspective offers OLA more analytical options than IRIMS does. The organization will soon be using Perspective Visual Analysis, a product that generates visual representations showcasing the links between incidents, items, persons, organizations, and vehicles:

“The biggest challenge for us in reporting incidents is to ensure that we enter as many critical details as possible to maximize the information output from Visual Analysis. Visual Analysis is a great product. The ability to show a timeline or graph that clearly outlines the nature of an incident or multiple incidents that are all related is a valuable tool, and the use of Visual Analysis for presentation purposes brings life to the information on the page.”

Operational insights through security data and easy analytics

Not only do Perspective’s analytical and reporting options help managers grasp the nature of incident activity at OLA, but the hard numbers and statistical information generated from Perspective also demonstrate the value of their Security Service. As McGowan explains:

“It translates the vital services we provide into statistical data that justifies and supports us operationally, as well as in the boardroom when looking for new budgetary considerations.”

With Resolver’s Perspective, OLA can detect patterns in incident activity, predict issues with annual events, identify associations between known individuals and potential incident involvements, and even track court cases. Perspective provides the information they need to respond to incident activity and improve their security operations effectively. Explains McGowan:

“Our members can log onto Perspective whenever they want and read any occurrence to better educate themselves—not only on events that have happened here in the past, but things that are coming up in the future. Education and knowledge are the key benefits of this software for us. If you take the time to input the proper information, it’s a great educational tool.”

Fostering a culture of continuous improvement and software user adoption

On top of all this, McGowan appreciates Resolver’s commitment to creating client-driven security software solutions. McGowan regularly polls OLA’s Perspective users for suggestions for program improvement and forwards their ideas on to Resolver for consideration in future Perspective releases. He is enthusiastic about this process, exclaiming: “If we get one of our suggestions in there, it just makes Perspective more like our own.”

When asked if he would recommend Perspective* to others seeking an industry-leading Incident Reporting and Investigation Management system backed by solid customer service and support, McGowan responds: “I would, and I already have.”

*Perspective software is now Resolver

The Legislative Assembly of Ontario’s adoption of Resolver marked a significant leap forward in its security management and incident reporting capabilities. Through the strategic use of Resolver’s award-winning software, OLA enhanced the efficiency of its operations and set a new benchmark in service excellence within government institutions. This successful integration paved the way for a more proactive and data-driven approach to risk management.

*This case study was originally published in August 2013. It has been updated and enhanced to reflect Perspective’s change to Resolver, but quotes and information remain unchanged.

The Legislative Assembly of Ontario (OLA), located in Toronto, Canada, is the seat of Ontario’s provincial government. Its Legislative Security Service is responsible for upholding safety and security on the legislative grounds as well as in its buildings. They respond to and document approximately 2,300 incidents each year, ranging from presidential visits to protest demonstrations to medical emergencies. With such a wide array of incidents posing varying degrees of security risk, many of them highly political, OntLA relies on Resolver’s Incident Reporting & Investigation Management software solutions to track, analyze, report, and prevent incident activity.

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