Download Your Free Security Incident Register Template for Excel

It’s Monday morning, and you’re facing three separate security incidents from the weekend. Without a proper tracking system, how do you prioritize, investigate, and report on these efficiently? That’s where our free security incident register template comes in.

Managing physical security incidents efficiently helps teams ensure a safe and compliant workplace. According to the 2024 ASIS Security Risk Management Report, 75% of organizations experienced at least one significant security incident last year, with over half of them encountering multiple types of incidents. Without a clear process in place, incidents like theft, unauthorized access, or workplace violence can go unreported or mishandled, leading to costly risks down the road.

That’s where we come in. Our free security incident register template is a simple yet powerful Excel tool that helps your team log, categorize, and analyze incidents. You’ll have everything organized in one place, making it easier to spot patterns and take action before small problems become big ones. Whether you’re managing security at a single location or overseeing operations across multiple sites, this template gives you the start to you need to track incidents and identify threats faster.

Why your security team needs an incident register

Managing incidents without a clear system can leave your team scrambling. If you don’t have consistent data, it’s nearly impossible to spot trends, prevent future risks, or make the case for more security resources.

Here’s what the data says: According to the 2024 ASIS Report, teams that review their incident data are 69% more likely to have highly effective risk management strategies. And here’s another stat — 80% of organizations with a formal plan reported being able to mitigate the consequences of security incidents more effectively. Having a clear template like this helps you track those incidents, react quickly, and reduce your overall risk.

What a security incident register template will help you do

• Capture incident details consistently: By adding fields pre-built for the essentials — like date, time, location, and type of incident — you can be sure your team is logging everything quickly and consistently, so nothing falls through the cracks.
• Analyze trends over time: Tracking incidents isn’t just about logging them — it’s about looking for patterns. Using this template makes it easier to identify recurring security threats so you can act before they escalate.
• Streamline incident reporting: Make it easy for your team to log incidents in real time, which means better documentation and fewer gaps when you need to pull up records or generate reports.

This template is perfect for capturing the facts right away. But if something serious comes up — or you notice a pattern — you’ll want to move into a full investigation to dig deeper.

The ROI here is clear: Better incident tracking means lower risk, fewer repeat incidents, and more efficient use of your security resources.

How to use Resolver’s free security incident register template

Using our incident tracking template is straightforward. The physical security incident register template provides fields for capturing key incident details, including date, time, location, description, and categorization. It helps ensure consistent and accurate data entry, making it easier to analyze trends and improve incident response strategies.

To implement this effectively, follow these simple steps:

1. Download the template: Start by filling out the form below (if you’re on a mobile device) or to the right (if viewing on desktop). Once complete, you’ll get instant access to the free Excel template.
2. Log incident details: Start by entering the date, time, and location of each incident. There’s no guesswork — each field is pre-built into the template to keep things consistent across your team.
3. Categorize the incident: Use the built-in categories like theft, property damage, or safety violations to label each incident. If your business has specific needs, you can easily customize the categories in the spreadsheet. Consistent categorization will help you later when you need to spot patterns or generate reports.
4. Monitor and track the status: Once the incident is logged, use the template to track its progress and monitor its resolution status. You’ll know exactly which incident investigations are still open, which are resolved, and what actions were taken to close them.
5. Analyze and report: The best part? Reviewing the data becomes straightforward. When all your incidents are in one place, you can spot trends that may require additional resources or policy changes. Regular analysis will help you respond proactively to threats rather than reacting after the fact.

How a standardized incident register can improve security outcomes

Using an incident register is more than just checking boxes. It has a direct impact on how well your team can reduce risk, stay compliant, and demonstrate the value of security investments.

• Reduce risk exposure: Identifying patterns early can lower the chance of recurring incidents. Teams using structured tracking tools have reduced risk exposure by up to 25%.
• Stay compliant with regulations: Whether it’s for internal audits, legal compliance, or industry standards, this template helps ensure your incidents are properly logged for any compliance audit. You’ll have all the necessary data ready for regulators.
• Justify security investments: With clear data on incident frequency, resolution times, and outcomes, you can build a strong case for increased security budgets or additional resources. Teams that use data-backed reports typically see 15-20% increases in funding.

By taking just a few minutes to download and start using this template, you’ll be setting your team up for greater efficiency, fewer repeated incidents, and stronger protection against future threats.

Download the free security incident register template now

You’ve got enough to manage without worrying about whether you’re tracking every incident correctly. Download the free template now and start organizing your incident data in a way that makes sense. You’ll have the running start you need to reduce risks, improve response times, and show your stakeholders the value of a structured security system.

Incident Tracking Template FAQs

1. How does this template improve incident tracking?

By using predefined categories and consistent logging fields, this template ensures that all security incidents are logged thoroughly and accurately. With standardized fields, you’ll be able to identify trends faster and respond more effectively, ensuring no critical detail is overlooked. This consistency helps in creating a reliable record of incidents for analysis and reporting.

2. Can I customize the template for my organization?

Yes, the Excel template is fully customizable. You can adjust the categories, add fields, or modify the format to align with your organization’s security needs. Customization ensures the template fits seamlessly into your existing processes.

3. What types of security incidents should be logged?

Log any security-related incident, including theft, property damage, unauthorized access, workplace violence, and HR policy violations. The template is designed to capture all common incidents, but it’s flexible enough to expand based on your organization’s risks.

4. Is this template useful for compliance?

Absolutely. The template provides a structured format for tracking incidents, making it easier to prepare for audits or generate reports required by industry regulators. You’ll have all the data you need for internal and external compliance. Not quite as simply as in an incident management software solution, but it will get you started.

Learn more about Resolver’s Incident Management Software

In addition to the free template, Resolver’s Incident Management Software offers even greater capabilities for tracking, categorizing, and analyzing incidents. Our platform integrates with your current security systems, providing real-time insights and the ability to generate detailed reports for compliance and risk management. Ready to upgrade your security operations? Learn more here.